HR Officer

HR Officer

Aberystwyth

up to c. £34,304 pa

Permanent

HR

Job Description

You will provide professional support to HR Business Partners on a range of HR issues including changes to legislation, policies, procedures and terms and conditions of employment to staff within the organisation.

The role will encompass managing casework, supporting absence management, using management information, and expert advice to customer areas plus some policy development and leading HR initiatives.

 

Conversational Welsh speakers preferred although a commitment to learning Welsh is essential.  Support will be provided to the successful candidate to learn to speak Welsh by accessing the Welsh learning courses available at the University. 

 

A hybrid working arrangement will be considered for exceptional candidates. This will then involve c. 2 days on site with flexibility around business needs.

 

Main Duties & Responsibilities

  • Provide informed advice and guidance on all matters relating to HR policies, procedures and general HR information to all levels of staff.
  • Develop strong working relationships with designated Faculties and Departments within a business partner model.
  • Lead on first level disciplinary and grievance cases applying and interpreting policies, procedures and employment law appropriately.
  • Effectively communicate complex information and analysis in support of local business needs.
  • Contribute to diversity and inclusion initiatives as appropriate.
  • Lead on the management of sickness absence casework to reduce absences and encourage supportive return to work interventions.
  • Manage contractual matters including proactively monitoring fixed term contracts to support HR Business Partners.
  • Advise on and conduct assessments of job descriptions and role profiles using the HERA framework.
  • Support departmental change and development, including departmental restructuring and retraining processes.
  • Lead and contribute to the development of HR policies as appropriate.
  • Develop and maintain effective professional (personal and team) working relationships with staff across the Business, with Trade Union representatives and with external agencies.
  • Undertake or coordinate investigations relating to employee relations issues.
  • Participate in personal development and review activities as required and maintain currency of knowledge on employment law, professional issues and best HR practices.
  • Attend departmental meetings and training sessions as required.
  • During periods of peak activity within the Department the role holder would be required to work flexibly within the team of HR Officers to ensure adequate service provision.
  • To undertake health and safety duties and responsibilities appropriate to the post.
  • To be committed to the Organisation’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post.
  • Any other reasonable duties requested commensurate with the grade of this role.

Successful Applicant

Person Specification

Qualifications, Experience, Knowledge and Skills required:

Essential

  • CIPD Level 5 or equivalent relevant experience.
  • Appropriate level experience operating as an HR Officer or equivalent, within a complex organisation.
  • Demonstrable experience of dealing with a range of employee relations issues.
  • Experience of preparing legally compliant documentation.
  • Experience of analysing job descriptions using a recognised methodology.
  • Experience of supporting organisational change initiatives.
  • Previous experience of drafting and interpreting organisational people policies
  • A demonstrable knowledge of employment law.
  • Demonstrable ability to operate as part of a team.
  • Demonstrable abilities associated with persuasion, persistence, encouragement, negotiation, influencing, diplomacy skills and building effective relationships.
  • Well-developed IT skills using Microsoft Office and bespoke HR packages.
  • Demonstrable ability to work with a conflicting set of priorities and to tight deadlines. Evidence through excellent organisational and time management skills, prioritising tasks and meeting deadlines, working to a high level of accuracy and with a strong attention to detail.
  • Demonstrable ability to use own initiative, knowing when to seek further advice or to work independently on routine matters, with little supervision.
  • Oral (spoken) and Written Welsh Level A2* or evidence to demonstrate an ongoing commitment to learn Welsh to this level.

Desirable

  • Experience of operating in a Unionised environment.
  • Experience of using HERA job evaluation methodology.
  • An advanced understanding of employment law.
  • Previous experience of making presentations and delivering training.
  • Oral (spoken) and Written Welsh Level C1.*